Streamlining works management and co-ownership management.
Works consultancies, project managers, contractors and condominium property managers: quotes, meeting minutes, progress valuations, general meetings, insurance claims. We automate document production and follow-up, and connect everyone involved on site.
What is at stake for leadership.
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Project margin
Quotes based on an up-to-date price library, with quoted-versus-actual variance tracked site by site.
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Control of the site
Lead times, snags, subcontractors: up-to-date information shared between office and site.
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Document production
Site minutes, meeting minutes, progress valuations, as-built files: fewer evenings spent writing.
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The relationship with co-owners
Requests handled quickly, owners’ councils kept informed without chasing.
The time-consuming tasks, and what we put in place.
Quantity surveyor and cost estimator
Measures and prices the works.
- Prepare take-offs and price breakdowns
- Analyse contractors’ bids
- Keep the price library up to date
- AI agentReading of specifications and incoming quotes, with a pre-prepared bid comparison.
- SteeringPrice library fed by past projects.
Site manager
Runs the execution of the works.
- Write site meeting minutes
- Track snags until they are cleared
- Prepare progress valuations
- InterfaceMobile or voice entry on site, photos attached to snags.
- AI agentMinutes formatted and distributed, snags tracked automatically.
Project manager and works administrator
Handles project administration.
- Prepare quotes and works orders
- Collect subcontractor documents (certificates, insurance)
- Track invoicing
- InterfaceSubcontractor area: documents collected and checked, deadlines flagged.
- EcosystemQuotes, valuations and invoices linked to accounting.
Condominium property manager
Manages buildings on behalf of the co-ownership managing agent.
- Prepare notices and minutes of general meetings
- Track the works approved
- Respond to co-owners’ requests
- AI agentTriage of incoming requests and first-draft replies, pre-drafted minutes.
- InterfaceWorks tracking shared with the owners’ council.
Co-ownership accountant
Keeps the buildings’ accounts.
- Reconcile bank statements
- Allocate service charges
- Issue calls for funds
- AI agentReconciliations and postings proposed, discrepancies flagged to the accountant.
- SteeringTracking of arrears and cash position by building.
Claims management
Handles insurance claims with insurers.
- Prepare claim notifications
- Chase insurers and loss adjusters
- Keep co-owners informed
- InterfaceStructured claim file, centralised documents, scheduled reminders.
From works approved at the general meeting to site handover.
- Resolution voted at the general meeting Human decision
- Contractors consulted by e-mail Manual
- Quotes compared in a spreadsheet Manual
- Minutes written after each site visit Manual
- Co-owners kept informed Manual
- Resolution voted at the general meeting Human decision
- Consultation via a portal Automated
- Bid comparison pre-prepared AI agent
- Minutes dictated on site, then formatted AI agent
- Progress shared with the owners’ council Automated
- Manual
- Automated or AI agent
- Human decision
What the task costs, what the solution costs.
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What the task costs today
Time spent × frequency × full cost of the roles involved, plus the cost of errors (credit notes, disputes, re-keying) and of delays.
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What the solution costs
A scoped diagnostic, then a staged build, each stage priced before it starts. Running costs (hosting, licences, maintenance) are stated from the outset.
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The return
Calculated task by task, on your volumes: hours redeployed, errors avoided, lead times shortened. We start with the tasks that pay back fastest.
We do not publish an average gain: it depends on your processes and volumes. The diagnostic quantifies it, task by task, before any commitment.
What we are asked.
- Which construction and property management roles can be automated?
- The repetitive tasks of the quantity surveyor (comparing quotes), the site manager (minutes, snags), the works administrator (subcontractor documents), the condominium property manager and co-ownership accountant (requests, minutes, reconciliations) and claims management (chasing).
- How do you automate site meeting minutes?
- The site manager dictates or enters observations on site; an AI agent formats them, attaches photos and snags, and distributes the minutes. The site manager reviews them before they are sent.
- How can a property manager automate tracking of works approved at the general meeting?
- Each resolution voted opens a file that tracks consultation, quotes, works order, site and handover; the owners’ council follows progress without chasing.
- How do you automatically compare contractors’ quotes?
- An agent reads the quotes received, maps the line items to the expected breakdown and flags discrepancies and omissions. The quantity surveyor analyses and concludes.
- Can AI replace part of a condominium property manager’s work?
- Part of it, yes: triaging co-owners’ requests, first drafts of replies and minutes, tracking and chasing approved works. The relationship with the owners’ council, the decisions and the responsibility remain with the property manager.
An architecture that fits what you already have.
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Integration, not replacement
Property management software, accounting, site tools: we start from your existing systems.
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A single file
Per building and per site, accessible from the office and in the field.
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Documented, traceable flows
Logged exchanges with contractors, insurers and co-owners.
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Protected personal data
Co-owners’ data processed in compliance with the GDPR; AI agents governed and logged.
Describe what’s holding your teams back.
A first conversation to qualify your need. Then a scoped diagnostic: the scope, the solution, the estimate.
Discuss your projectReply within 48 business hours.